Liverpool City Council

Administration Officer

Administration Officer - Office of the CEO

WHY US:
We believe in the future of Liverpool and that our future is best described in the Community Strategic Plan (CSP).
We're a connected team with a shared purpose, determined to get the best results on the things that matter most for our community and people. We live our culture with a mindset of "A better way - every day."

JOB DETAILS
1 X Permanent full Time 35 hours, 5 days/week Competitive Salary

JOB DESCRIPTION
Reporting directly to the Senior Manager Strategic Portfolio within the Office of the CEO, this Administration Officer position provides high-level executive, project, governance and administrative support across a diverse portfolio of strategic initiatives.
The position plays a critical role in coordinating reporting, stakeholder engagement, executive communications, governance documentation and operational activities to support the successful delivery of Council priorities.
Key responsibilities:

• Coordinate operational, financial and resource reporting within required timeframes.
• Provide high-level technical and administrative support to enhance team workflows, processes and collaboration.
• Prepare, collate and maintain project documentation, submissions and records, ensuring professional presentation standards.
• Support the development, review and delivery of policies, procedures, internal audits, business cases and corporate reports, including the Delivery Program and Operational Plan.
• Coordinate Council requests, referrals and workflow assignments through TRIM and Pathway.
• Provide timely, professional and responsive service to internal and external stakeholders.
• Draft responses for Mayoral, Councillor and CEO requests, customer enquiries and media-related correspondence.
• Coordinate executive calendars, meetings and stakeholder engagements as required.
• Prepare executive briefings, reports, business cases and presentations for senior leadership, Council and external stakeholders.
• Assist with governance and reporting functions associated with the Office of the CEO.
• Draft and coordinate confidential correspondence, briefing notes and executive communications.
• Maintain administrative procedures and process purchase orders, requisitions and corporate credit card reconciliations.

ABOUT YOU
The successful applicant will demonstrate:

• Relevant qualifications (Certificate IV or Diploma) or equivalent experience in a technical office, governance, legal or related environment.
• Experience coordinating corporate reporting and contributing to financial and budget reporting.
• Strong time management and organisational skills, with the ability to manage competing priorities and meet deadlines.
• High levels of accuracy and attention to detail, with strong proficiency in Microsoft Word, Excel and PowerPoint.
• Experience handling complex enquiries and complaints in a professional and effective manner.
• The ability to work independently, within a multidisciplinary team and across a complex organisation.
• Demonstrated capability in making decisions relating to administrative systems and procedures.
• Excellent written and verbal communication skills, with a strong commitment to customer service.
• A commitment to the continuous improvement of administrative systems and processes.
• An understanding of records management procedures and experience using records management systems.
• Experience supporting senior executives, leadership teams, boards or governance functions.
• Demonstrated ability to manage confidential and sensitive information with discretion.
• Exceptional stakeholder management and relationship-building skills.
• Experience preparing professional reports, correspondence, business cases, board papers or executive briefings.
• Advanced Microsoft 365 skills, including Outlook, Teams, Word, Excel and PowerPoint.
• Current Class C Driver Licence or Provisional Licence.

WHY JOIN US?

This role offers a unique opportunity to work within the Office of the CEO and contribute to strategic initiatives that help shape the future of Liverpool.
You will apply your executive support, governance and project coordination skills in a collaborative environment while enjoying work-life balance and making a meaningful contribution to the local community.

BENEFITS OF WORKING AT LCC

• Salary will be based on the successful applicant's skills, experience and competencies within the advertised range.
• Flexible work arrangements, including office and work-from-home options.
• A passionate, energetic and supportive multidisciplinary team environment.
• Modern office facilities located in the heart of the Liverpool CBD.
• Professional development opportunities, including training courses and study assistance.

Liverpool City Council is committed to providing a working environment that supports all employees to reach their full potential.

To be eligible to apply for permanent positions at Liverpool City Council, you need to be an Australian Citizen or Permanent Resident.

We welcome candidates from all backgrounds and value diversity and inclusion in our workplace. We encourage all applicants, including First nation people, people with disability, LGBTIQ and culturally diverse communities to join Council.

All successful candidates will be required to obtain a National Police Check as part of the recruitment process and may be required to undergo a pre-employment medical check

HOW TO APPLY: Please click the 'Apply' button above. Applicants must submit a covering letter, current resume and response to the selection/essential criteria questions which will be shown once you commence your application

Click here for a copy of the position description

CLOSING 10AM 31st July 2026

Be part of creating the future, for further information about the position please contact Samata Billa, Talent Acquisition Partner at [email protected]