Port Macquarie-Hastings Council

Executive Officer

About the Opportunity

PMHC is looking for a proactive and highly organised Executive Officer (EO) to join the Directors Office of our Business & Performance team. Reporting to the Director, you will be part of the division that provides the corporate services functions of Council, manages our commercial businesses, and is instrumental in driving the transformational journey of Council in adopting the Australian Business Excellence Framework.

The Executive Officer plays a key role in driving the Director’s agenda, ensuring divisional priorities are actioned, and that initiatives align with the council’s strategic direction. Additionally, the Executive Officer is responsible for monitoring the completion of divisional deliverables, tracking progress on key projects, and identifying any risks or delays that may impact outcomes. By proactively managing timelines and coordinating with relevant teams, they help maintain momentum and ensure that the Director’s objectives are successfully implemented.

If you are a proactive, resourceful, and a detail-oriented professional with exceptional communication skills, we invite you to apply for this exciting opportunity.

Key responsibilities:

• Executive Support & Coordination: Manage the Director’s calendar, priorities, and deadlines while overseeing executive business papers, council reporting, and correspondence to ensure timely and accurate delivery.
• Governance, Compliance & Administration: Ensure quality control of divisional documents, manage records, delegations, and compliance with council policies, and oversee budget preparation and monitoring for the Director’s office.
• Communication & Stakeholder Engagement: Develop and manage the Director’s communication strategy, draft divisional communications, prepare presentations, and liaise with internal and external stakeholders, including elected officials and community representatives.
• Meetings, Projects & Initiatives: Coordinate Director-led meetings, track action items, support divisional business planning and performance measures, and lead the organisation of divisional initiatives, events, and activities.
• Leadership & Collaboration: Work closely with divisional staff and executive support teams to maintain high professional standards, support and provide leadership on organisational projects, and provide day-to-day operational supervision, including travel arrangements and minor purchasing.

To succeed in the role, you will have the following:

• Proven experience in a multi-faceted executive support role.
• Exceptional organisational skills and attention to detail.
• Strong written and verbal communication skills and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle sensitive and confidential information with discretion.
• Excellent time management and multi-tasking abilities.
• Problem-solving skills and a proactive approach to challenges.
• A positive attitude and a strong work ethic.

Remuneration and Benefits

Employment Type: Full time, Permanent, 35 hours per week

Salary (exclusive of super): Starting range from $84,727 to $94,836 depending on skills and experience

Benefits:

• Flexible work arrangements - hybrid working and flexi-time
• Discounted gym membership through membership to Fitness Passport
• Career development opportunities
• Annual salary increase as per the Local Government (State) Award 2023 plus annual salary review
• Long service leave after 5 years
• Generous employee assistance program
• Salary packaging options available through Salary Packaging Australia and Maxxia
• Recognition through our annual awards ceremony celebrating and rewarding staff achievements

The Business & Performance Team

The Business & Performance team looks after our people, budgets, technology, commercial operations and everything in between. We provide the corporate services functions within PMHC, supporting the needs of over 600 staff across the organisation every day as well as the short and long-term strategic direction of the entire organisation.

About the Port Macquarie Hastings Region

The region is one of Australia's most enviable locations. We boast a stunning hinterland, kilometres of pristine beaches, national parks, playgrounds, sporting facilities, restaurants, galleries, theatres and a genuine community vibe. The Mid-North Coast is perfect for hiking, surfing, camping, fishing, exploration, sports, arts, theatre, food and wine.

Questions?

If you would like to know more about this opportunity or have any questions about the role please contact jobs@pmhc.nsw.gov.au.

Interested in Applying?

Please complete the application form and provide a cover letter addressing the essential criteria and why you believe you would excel in the position, then upload with a copy of your resume.

You will find the position description & selection criteria when you apply for the role.

You may find it helpful to write your response to the questions in a word document then copy/paste this into the application form once you are ready to submit your application.

Applications Close: Sunday 25 May 2025 11:30pm

Notes:

Suitable candidates may be placed on a talent pool or eligibility list for future identical, or similar positions for a period of 12 months.

Please upload documents in PDF format.

We often ask our preferred applicants to complete pre-employment checks. This may include: Reference Checks; National Criminal Police Check; Medical Assessment; Qualification Verification; Working with Children Check Verification.

PMHC's recruitment notification process is primarily via system generated emails. Please ensure your email is correct before submitting an application to avoid missing crucial updates and outcomes. Email communication notifications are used for but not limited to: application received, interview booking tools, confirmation of interview, request for references/more information, delay notifications, testing/assessments (aptitude/psychometric/industry specific) and application outcomes (unsuccessful before or after interview).

Please regularly check your 'junk mail' or ensure our email address Jobs@pmhc.nsw.gov.au and Pulse email no_reply@lgss.com.au is set to 'trustworthy'.

Port Macquarie Hastings Council adheres to the principles of a child safe organisation and is committed to the care and protection of all children and young people.