Victoria Daly Regional Council

Council Operations Assistant Manager

About the business

Victoria Daly Regional Council (VDRC) is a vibrant and energetic organisation, delivering a range of local government services and programs to residents of the beautiful stunning communities within the Victoria Daly Region covering an area of 153,405Km2.

Council Operations Assistant Manager

This position is responsible for providing a high level of secretarial and administrative support to the Council Operations Manager in the community.

About the role

• Full Time Position - 76 hours per fortnight
• Kalkarindji, NT 
• $76,271.25 - $79,502.55
• 6 Weeks Annual Leave With 17.5% Leave Loading
• 10 days Personal Leave
• Remote Area Allowance
• Subsidised Accomodation
• Relocation allowance of up to $5,000

Duties and Responsibilities

1. Ensure a professional and efficient approach to the provision of services to the Council Operations Manager at all times.
2. Act on higher duties as Council Operations Manager when they are absent or on leave.
3. Assist the Council Operations Manager with obtaining quotations, raising purchase orders and monitoring budget expenditure.
4. Manage on a day to day basis the administration unit within the Council Service Delivery Centre ensuring that secretarial and administrative support is provided.
5. Maintain records, initiating follow-up action to ensure that deadlines are met.
6. Drafting correspondence, filing, screening telephone calls and visitors, scheduling appointments and meetings, making travel arrangements.
7. Organise catering for visitors. meetings and functions as required.
8. Attend and minute take Local Authority meetings in the community.
9. Prepare the periodic reports required for funding bodies and regional office.
10. Assist the Council Operations Managers with credit card expenditure documents for forwarding to regional office along with purchase orders and other financial related functions.
11. Coordinate and manage the new employee human resource functions such as inductions and commencement paper work.
12. Coordinate and manage the community job vacancies and related paper work within the Council Service Delivery Centre, including community advertising, interviewing, submitting request to fill vacancies for approval to the Council's Human Resource department.
13. Ensure the required compliance documentation is met with Human Resources and Finance functions.
14. Liaise effectively with all levels of staff within the Council, external agencies and organisations, to assist in the smooth day to day operations of the Council Service Delivery Centre.
15. Ensure discretion and confidentiality is adhered to and actively promote the Council's image as an efficient and effective organisation.
16. Maintain a safe working environment and ensure Work Health & Safety regulations are adhered to.
17. Ensure the policies and procedures of the Council are adhered to and all resources are effectively deployed.
18. Carry out any other duties as requested and directed by the Council Operations Manager

Selection Criteria:
EDUCATION REQUIREMENTS
1. Tertiary qualification in a related discipline (desirable)

EXPERIENCE & KNOWLEDGE REQUIREMENTS
1. Demonstrated effective administrative and secretarial skills at an executive level, including the ability to be discreet, maintain confidentiality and discern sensitive issues.
2. Demonstrated high level interpersonal, oral and written communication skills.
3. Proven ability to participate as part of a team and to work co-operatively with Council Executives, staff members and peers in achieving objectives.
4. Demonstrated organisational skills of a high order, including an ability to work under pressure and complete tasks within required time frames, work independently and flexibly, exercise initiative and attend to detail.
5. Ability to utilise a range of computer programs to produce reports, correspondence, and presentations.
6. Sound knowledge of the principles of Work Health & Safety.

OTHER REQUIREMENTS
1. Criminal History Check (recent within 3 months)
2. A current Drivers Licence.
3. Working with Children Clearance (Ochre card)

Please submit a Cover Letter, Statement of claims against the selection criteria, Resume and a copy of your Qualifications with your application.
Closing date: 16th February 2024